MISSIONS / SERVICE DIMENSIONS

The service holder shall:

- Provide continuous support to the project team and thereby increasing the efficiency of C&P
- Participate in the development of the C&P activities of the projects
- Ensure complete administration of the C&P activities

Contracts activities:

• Support and coordinate Contract and Procurement activities associated with Balance of Plant package and more precisely, the Marshalling activities.
• The tasks to be performed as part of the activities:
  • Receive requests or scope from requesting entities
  • Prepare Strategy documents for approval as per governance requirements
  • Preparation of CFT documents.
  • Organize call for tender or request for quotation (including creating and executing a robust prequalification process and evaluation methodology of bidders prior to tender launch.)
  • Evaluate offers, along with requesting entities (including a tender evaluation and coordinating its execution amongst the various concerned departments.
  • Preparing bid evaluation reports as well as internal recommendations to award as per governance requirements.Implementation of Contract Strategy in coordination with Project Management

• Implementation of Contract Strategy in coordination with Project Management
• Ensuring compliance with procedures associated to procurement and contract activities;
• Ensure contract documents are developed in order to account for separate project phases and related reporting and financial governance
• Work with project team to develop and challenge technical and commercial scope specifications to clarify and to determine where more value can be created
• Coordinate with the Project C&P Lead
• Validate or ensure validation of all contracts content & process (including partners approval)
• Support to the project team in obtaining internal and partnership approvals;
• Identify and allow for future contractual interfaces based on possible contractual strategies and potential additional lease areas.
• Confidentiality Agreements with various Parties (Contractors and Service Companies)
• Perform and/or verify Due Diligence activities on suppliers (Market intelligence, compliance review, commercial benchmark, supplier risk review)
• Liaison with Project C&P Lead and HQ procurement branch as required
• Other Project support contracts as needed

ACTIVITIES

In addition:
- Contribute to the refinement of the project's contracting strategy, including evaluation of EPCI vs. multi-contracting considerations
- Travel as needed between company and project offices, and to meet with suppliers
- Supporting the Capex and Opex estimation for the project
- Assisting in reporting to and advising senior management on contract issues arising and claim management
- The Position Holder will be responsible to provide C&P feedback to relative departments in the interest of continuous improvements.
- Monitor KPIs to ensure improvement of efficiencies
- Assist in the preparation, execution and follow-up of Service Quality Meetings (SQMs) with each contractor
- Draft and issue change, variation orders and contractual amendments as required

Tools
- Use systematically the tools and systems available (E-sourcing, ERP, AGORA etc) for the C&P process;
- Ensure use of current ERP “MBC” (link with Finance department, Technical Entities...);
- Participate or ensure Vendor Master Creation and Purchase Orders in ERP “MBC”;
- Pre-Qualification of main suppliers
- Ensure all tools are properly managed and administered.
- Participate in C&P trainings for end users.

CONTEXT & ENVIRONMENT

- Expertise in Contracts & Procurement, Business, Accounting or other field with suitable experience in contracts administration.
- Previous expertise in procurement process including market competitive analysis, international tenders, standards, regulations and procedures
- The service provider shall have expertise for Procurement software: Ariba, ERP (MBC), Microsoft Office (Excel & Power point specifically)
- Ability to work closely with various stakeholders including but not limited to diverse international teams, vendors & subcontractors, affiliates, HQ, etc.
- Organisational skills

OTHER OBSERVATIONS

Service provider must ensure fluency in English. French and German language is a benefit.